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Student Withdrawal

Appeal to Withdraw Policy and Procedure


  • Information and Procedures


    The Office of the Dean of Students is the final review in the process of requesting a complete withdrawal from all classes after the withdrawal deadline (after the 10th week of classes) or prior to last day of instruction.  It is important that you submit sufficient documentation with the Complete Withdrawal form to support your case. Schedule a Complete Withdrawal Advising appointment with our staff to discuss if this is the best option for you.

    Schedule your appointment here.

    How to submit a request to completely withdraw:

    1. Fill out the Complete Withdrawal form.
    2. You (the student) must write a well-written letter, limited to two typed pages and signed by you. Your letter should include the following:
      -Describe your extenuating circumstance that has occurred AFTER the withdrawal deadline. Include specific dates when events occurred and how these circumstances impacted your academic success.
      -Explain why you did not withdraw from the current semester BEFORE the deadline.
      -Describe the steps you took to address your extenuating circumstances once they started affecting your academics.
    3. Gather documentation, which support and verify the circumstances and dates stated in your letter.  Documentation should be on business letterhead of a certifying person, e.g. doctor, lawyer, counselor, employer, etc.  Hospital bills, legal writs, family obituaries, and other related documentation of circumstances are also acceptable.
    4. Complete Withdrawal form, supporting letter and all pertinent documentation must be submitted to the Office of the Dean of Students (Norco Building, Room 116). All materials must be received no later than 5:00 P.M. on Fridays to be reviewed the following week. If you have any questions, call (208) 426-1527.
    5. If you have any questions or would like to talk to an advisor about the information you are providing on the Complete Withdrawal form, please contact the Office of the Dean of Students at (208) 426-1527.

    The Office of the Dean of Students reviews requests to completely withdraw weekly, with a few exceptions. A Complete Withdrawal form submitted with missing materials will result in a delay in reviewing your request and possible denial, so be sure to include all required forms, signatures, and documentation.

    You should receive a written response to your request for a complete withdrawal (via BroncoMail) within three weeks after submission.

    If appropriate, your request for a complete withdrawal will automatically be forwarded to the Student Fee Appeals Committee for their separate decision.  The Student Fee Appeals Committee deals with all requests for refunds and waiver of fees when students drop or completely withdraw after the refund deadline or have missed the deadline for cancellation, late fee appeals, and appeals for student health insurance waivers. All documentation of extenuating circumstances that have been submitted with your request for a complete withdrawal will be forwarded to the Student Fee Appeals Committee.

  • Resources


    This information is for anyone considering a withdrawal from Boise State University, or for anyone already in the process. Whatever your reason is for choosing to withdraw, we hope the links below will help you find the campus and community resources you need for a successful transition. You’ll also find information for additional services and support, but please be aware that this is not an exhaustive list.

    MEDICAL

    Campus

    • University Health Services (208) 426-1459: University Health Services offers comprehensive health care services to current Boise State students, including services such as primary care, specialty care, medications, reproductive health, vaccines, laboratory services and health education.
    • Educational Access Center (208) 426-1583: The Educational Access Center helps to determine eligibility and implement reasonable accommodations for students with disabilities.

    Community

    MENTAL HEALTH

    Campus

    • University Health Services (208) 426-1459: Health Services is committed to supporting the Boise State community and providing patients with medical and mental health services that best meet their needs.
    • Educational Access Center (208) 426-1583: The Educational Access Center helps to determine eligibility and implement reasonable accommodations for students with disabilities.

    Community

    ADDICTION

    Campus

    • University Health Services (208) 426-1459: Health Services is committed to supporting the Boise State community and providing patients with medical and mental health services that best meet their needs.
    • University Wellness Services (208) 426-5686: Alcohol Education Programming

    Community

    FAMILY EMERGENCY

    Campus

    • Dean of Students (208) 426-1527: Can provide an absence notification to faculty as well as general support.
    • University Health Services (208) 426-1459:  Health Services is committed to supporting the Boise State community and providing patients with medical and mental health services that best meet their needs.

    Community

    FINANCIAL/EMPLOYMENT

    Campus

    Community

    HOUSING/ TRANSPORTATION

    LEGAL/CRIMINAL JUSTICE

    Campus

    Community

    VICTIM OF CRIME

    Campus

    Community

    MILITARY SERVICES

    Campus

    • Veteran Services (208) 426-3744: Veteran Services assists dependents of veterans and student veterans with navigating Boise State University.
    • Wyakin Warriors 1-888-992-5469

    Community

    ACADEMIC

    Campus

    Additional Community resources can be found at Idaho Care Line:
    www.211.idaho.gov or dial 211.

  • Frequently Asked Questions


    The following are frequently asked questions concerning the withdrawal form and process. If you have concerns or questions not covered in this list below, please call our office at (208) 426-1527.

    What does it mean to request a complete withdrawal after the deadline?

    If a student needs to completely withdraw (drop all courses) after the published deadline, but before the final week of the current semester, they must submit the Complete Withdrawal form to the Office of the Dean of Students.  Ultimately, the student must provide a thorough explanation of extenuating circumstances that prevented completion of courses and from withdrawing prior to the deadline date.

    What is the process of completely withdrawing?

    Follow the instructions listed on the Complete Withdrawal form. Submit all required items to the Office of the Dean of Students. The reviewing committee meets regularly, and you can expect to be notified of a decision within 3 weeks of your submission date via your BroncoMail account.

    What does it mean to completely withdraw after the deadline?

    If you need to completely withdraw (drop all courses) after the published deadline, but before the final week of the current semester, you must submit all required complete withdrawal items to the Office of the Dean of Students (see the Complete Withdrawal form). You must provide a thorough explanation of extenuating circumstances that prevented course completion and you not withdrawing prior to the deadline date on your own.

    I am not sure if I want to withdraw…what are my other options?

    Sometimes reducing your course load, talking to course instructors or locating supportive resources on campus can help you be more successful and stay in school. If you are still weighing options, it might be helpful to talk with someone on campus that can assist you in determining the best course of action:

    When do I request a complete withdrawal?

    The Office of the Dean of Students reviews complete withdrawal requests no later than the official last day of classroom instruction.  Please see the Academic Calendar for more information.

    How do I drop classes on my own?

    You may drop regular session classes on my.BoiseState from your schedule through the tenth week of the semester. Please see the procedure to drop classes outlined by the Registrar’s Office. NOTE: Adding or dropping classes can have an impact on your Financial Aid. If you have accepted any aid this term, please contact the Financial Aid Office prior to making changes to your class schedule.

    How do I selectively drop a course after the deadline?

    If you need to drop a single class you have been attending, you must follow the procedure outlined by the Registrar’s Office. Please contact the Registrar’s Office at (208) 426-4249 for more assistance.

    What are “extenuating circumstances”?

    Extenuating circumstances are generally serious and compelling reasons where the cause of the withdrawal is beyond your control (examples: extended absence due to an immediate death in the family or serious financial hardship due to situation beyond your control).

    How do I submit the documentation for a complete withdrawal request?

    You need to complete the Complete Withdrawal form , along with a written explanation regarding the circumstances, as well as supporting documentation of extenuating circumstances and submit the information to the Office of the Dean of Students. More information and instructions can be found on the form.

    When will I know the outcome of my request to completely withdraw?

    Complete withdrawal requests are reviewed regularly by the committee but it can take up to 3 weeks from submission before a student is notified on the outcome. Rendered decisions are communicated from the Office of the Dean of Students through the student’s Broncomail account.

    Is there an impact on my financial aid?

    Withdrawing, officially or unofficially, can adversely affect financial aid for the next term of attendance as well as required repayment of financial aid for the current semester.  A student receiving financial aid should contact the Financial Aid Office at (208) 426-1664 to discuss the impact prior to submitting the Complete Withdrawal form.

    I live on-campus…how will this affect my housing?

    Withdrawing can impact a student’s ability to stay in Housing. If you live on-campus and are anticipating dropping all your courses, please consult with your Resident Director on possible consequences and/or penalty prior to submitting the Complete Withdrawal form. For more information, contact Housing and Residence Life at (208) 447-1001.

    I have previously withdrawn from the University…how will this impact my request to completely withdraw?

    If you were granted a complete withdrawal in a preceding term, then additional withdrawal requests must consider the question of whether or not the student can complete appropriate educational objectives, and must be reviewed on a case-by-case basis. In certain situations, a hold may be placed on the student’s account prohibiting them for registering for future classes.  The student will need to contact the Office of the Dean of Students to discuss the student’s reentry plan before the hold can be lifted.